Unique Blessings Non-Profit Organization

Community Service

Filing Paperwork
1. Organize Documents: Gather all documents that need to be filed.
2. Categorize Sort documents into categories (e.g., financial, client information, correspondence).
3. Label Folders: Ensure all file folders are clearly labeled with the appropriate category names.
4. File System Place documents into the correct folders and file them in the designated filing cabinet or digital system.
5. Update Index: If you have a file index or inventory, update it to reflect new additions.

Sanitation
1. Gather Supplies Collect cleaning supplies such as disinfectant wipes, sprays, gloves, and trash bags.
2. Work Surfaces: Wipe down desks, tables, countertops, and other work surfaces.
3. High-Touch Areas Disinfect high-touch areas such as doorknobs, light switches, phones, and computer keyboards.
4. Restrooms Clean and restock restrooms, ensuring they are sanitized and supplied with necessary items.
5. Trash Removal: Empty trash bins and replace liners regularly.

Assembling Packets for Distribution
1. Materials Gather all materials needed for the packets (e.g., brochures, business cards, flyers).
2. Arrange Items: Lay out items in the order they should be placed in the packet.
3. Assemble Place materials in the appropriate envelopes or folders.
4. Check Quality Ensure each packet is complete and neatly assembled.
5. Label and Sort: Label the packets if needed and sort them according to distribution lists or categories.
General Office Duties
1. Answering Phones Answer calls promptly and professionally, direct calls to the appropriate person, or take messages.
2. Data Entry: Enter data accurately into spreadsheets, databases, or other digital systems.
3. Customer Service Assist clients or visitors with their inquiries or direct them to the appropriate person or department.
4. Scheduling Help manage calendars, schedule appointments, and set reminders for important tasks or meetings.
5. Supplies Inventory: Keep track of office supplies and reorder as necessary to ensure the office remains well-stocked.