Event Sign Up Sheet | Track It Forward

Shamrock Invite - Day 1 - Redwood Shores (Varsity & Select Novice)
Previous | Next

Saturday, March 12 2016

The Shamrock Invitational is a two day 2000m dual-format regatta. TIMES ARE SUBJECT TO CHANGE BASED ON PROJECTED RACE SCHEDULE.

Redwood Shores
1 Lagoon Drive, Redwood City, CA 94065

** All shift times are subject to change slightly once race schedules are released. Please check your shift time the day before the race for corrections.

6:00am - 7:00am
(FRIDAY) Costco Run
Purchase supplies (from provided shopping list) at Costco during the week before the event. Note the list will be different/longer this year. Please be prepared to front the cost of the shop and be reimbursed. Deliver food to regatta or coordinate to have it go up with the trailer.
1 / 1
Full
  ↳
Drive Hospitality Trailer to Regatta either Friday after 8PM or Saturday before 6AM
Volunteer must have a vehicle with a hitch to pull the hospitality trailer.
0 / 1
6:30am - 7:00am
(FRIDAY 2pm) Trailer load at Boathouse
Load the trailer at the boathouse. In the shed there is a laminated instruction sheet of what to pack. Items include storage bins, tables, easy-ups, etc. Time is flexible.
1 / 1
Full
6:30am - 7:30am
Hospitality Tent Set Up
Unload the LGRC Trailer, Set up tents and tables Set up grills Put up LGRC signs on tents Attach tent sides if needed Hang Clothing Hooks for bags
2 / 3
7:00am - 7:30am
Bring hot water and coffee
Bring coffee and hot water for parents and athletes (you will be reimbursed). Don't forget sugar/creamer!
1 / 1
Full
7:00am - 7:00pm
Hospitality Manager
Help to ensure all shifts are filled. Serve as point of contact for event for volunteers . One volunteer MUST have experience working regattas and have a good handle on what needs to be done to run a smooth regatta. The second may be a new parent to shadow the experienced parent.
1 / 2
7:30am - 11:00am
Prep and Serve Snack/Breakfast
Prep breakfast/snacks and oversee fueling our athletes for the morning. Clean up breakfast afterwards.
2 / 3
9:00am - 11:00am
Chaperone Hotel Suite
Some of the LGRC parents have rented a hotel room at the Hotel Sofitel so the kids can get warm in between races and watch the races from the patio. We will need 2 parent volunteers to stay in the room with the athletes at all times.
2 / 2
Full
11:00am - 1:00pm
Chaperone Hotel Suite
Some of the LGRC parents have rented a hotel room at the Hotel Sofitel so the kids can get warm in between races and watch the races from the patio. We will need 2 parent volunteers to stay in the room with the athletes at all times.
2 / 2
Full
11:00am - 3:30pm
Prep and Serve Lunch/Snack
Prep and serve lunch and snacks for athletes. Clean up afterwards.
2 / 3
1:00pm - 3:00pm
Chaperone Hotel Suite
Some of the LGRC parents have rented a hotel room at the Hotel Sofitel so the kids can get warm in between races and watch the races from the patio. We will need 2 parent volunteers to stay in the room with the athletes at all times.
1 / 2
3:00pm - 5:00pm
Chaperone Hotel Suite
Some of the LGRC parents have rented a hotel room at the Hotel Sofitel so the kids can get warm in between races and watch the races from the patio. We will need 2 parent volunteers to stay in the room with the athletes at all times.
1 / 2
3:30pm - 6:30pm
Late Afternoon Hospitality
Ensure snacks are replenished and fruit is available for afternoon rowers
4 / 4
Full
5:00pm - 7:00pm
Chaperone Hotel Suite
Some of the LGRC parents have rented a hotel room at the Hotel Sofitel so the kids can get warm in between races and watch the races from the patio. We will need 2 parent volunteers to stay in the room with the athletes at all times.
0 / 2
6:30pm - 7:30pm
Hospitality Tent Break Down
Thoroughly clean up everything. Leave tent and tables, but store other items in bins in trailer overnight.
2 / 2
Full
Contact the event organizers: rachelle@lopp.com